As remote work, and Co Work spaces become more and more commonplace and greater innovation in software based video conferencing has continued to roll on the price levels have come down drastically from thousands of dollars per system to literally the price of a cup of coffee per day or less for an entire distributed team.
Instead of using hours per week x employee in traffic / commuting one now realises huge productivity increases per week alone and in many cases huge cost savings for the employer as they start dis-mantling their campuses.
There are many documented benefits for companies of all sizes can realize by utilizing video conferencing.
1. The Obvious: Saving Money & Time
Not only are travel costs becoming increasingly prohibitive, travel is time consuming. One has to be "off the field" for a minimum of a day when traveling by air and hours when traveling by car all equaling lost productivity. With video conferencing, one can maintain and improve quality relationships with clients, resellers and vendors, and colleagues at need. The initial upfront costs start at well virtually a few dollars or less per month. Companies like #Visiple offer virtual meeting spaces with 30 participants for under a dollar a day for all 30! On top of that, the return on investment is usually swift. Save your travel budget for a "must have" "belly to belly" meetings. By using video you will enhance the relationships you have!
2. The Obvious 2: Connecting Distributed Teams & Retention
Nearly 8 in 10 employees have indicated they would like to telecommuet at least once per week. In 2015 alone 1 in 3 companies allowed their employees this "perk". This perk also allowed companies to retain valuable employees saving their company not only on employee re-hiring and re-training but on office footprint. Many smaller software companies realized this long ago as they had fewer employees and they needed to be able to work from anywhere to get the job done.
Video Conferencing allows companies to hire employees wherever they are located. No longer is a potential hiring pool limited by geography. It is common place for engineers to be in one location, administration another and upper management and service center in other.
Video conferencing is key in connecting these distributed teams. Instead of waiting for those weekly or monthly belly to belly meetings to discuss a project decisions can be made in real time. Those without a webcamera can easily connect and participate via audio. Those with can share presentations and collaborate as if sitting next to each other.
3. Seeing is Believing...
I have had business relationships whereas I have met with my colleagues across the globe via video. I know them by hair color, body language and voice.
"The visual dimension adds a brilliant new level to communication and relationship building."
One example is a colleague I had whom was located half-way across the world. We had spoken on the phone and then video for years without ever meeting each other. Finally at a partner event in Europe we met face to face / belly to belly for the first time. It was as if we were old schoolmates. Video proved to be an invaluable tool in building and retaining a relationship. "A picture is worth a thousand words and a video is worth a lifetime. " - Evan J. Andriopoulos
4. The Best of All: Improving Your Work-Life Balance
Business travel quickly burns out employees. It is not only tough on the employee but their loved ones. Often this is not even considered by the employer. However this is often a major concern for the employee as key career decisions are made based on how "happy" they are with their employer and private life. Those companies that do not concern themselves with a proper work to life balance find themselves in the never ending cycle of hiring, training and hiring again.
Not sitting in traffic every day and being home for dinner with the family is just one of several added bonuses to a proper work to life balance and using video conferencing. Why sit in traffic with the snow falling when one can work as or more productively from their home office?